2.2.2 Chief Operating Officer, Head of Production or Production Executive

The Chief Operating Officer, Head of Production or Production Executive must:

• Ensure that the risks associated with all production work activity are assessed at the          planning and implementation stages.

• Know the health, safety and security best practices that apply to the type of production being undertaken.

• Ensure the Producer and other key production staff are adequately trained in safety and that they understand and implement the arrangements in the health and safety policy.

2.2.3 Producer

The Producer has overall responsibility for health and safety on production. The Producer must

• Ensure adequate finance and resources are allocated for health and safety on the production.

• Ensure production staff are competent and aware of the safety arrangements and risks arising out of their work.

• Where specific health and safety responsibility is delegated, ensure the nominated person is trained and competent in health and safety.

• Select competent contractors.

• Ensure adequate information, instruction and supervision is given to all staff and freelancers engaged on the production.

• Ensure production risk assessments are completed, detailing all the significant risks on the production and the precautions taken required to eliminate/ reduce them to an acceptable level.

• Where appropriate, ensure all Heads of Departments submit a risk assessment for their department’s activities within a production and to check and ensure that there are no conflicting arrangements.

• Ensure co-operation, co-ordination and communication between all parties regarding health and safety issues.

• Plan, implement and monitor health and safety throughout the production.

• Ensure all accidents and near misses are reported immediately to the Chief Operating Officer, then investigated and the appropriate follow-up action taken.

• Ensure there are adequate first aid and fire arrangements to deal with injury, ill-health and/or emergency throughout the production.

• Ensure fire prevention control and evacuation arrangements are addressed in all premises and that safety information is communicated effectively.

• Ensure adequate safety arrangements are in place for the production offices, location, set, studio, sound stage or other venue.

2.2.4 Delegated Persons for Health and Safety Management

Where the Producer is not present on Production, health and safety responsibility must be delegated to a nominated person who must be competent in health and safety. The Producer may delegate responsibility for the health and safety management of the production, for example, to the Line Producer, 1st Assistant Director, Production Manager or Floor Manager. Overall responsibility will remain with the Producer.

The nominated person must: 

• Be suitably trained in health and safety.

• Have the appropriate authority to give instruction and if necessary, stop filming.

• Where delegated carry out risk assessments

• Ensure co-operation, co-ordination, and communication between all parties regarding health and safety issues.

• Communicate health and safety information to the production.

• Monitor health and safety during filming.

2.2.5 Director

The Director must:

• Take reasonable care of themselves and of anyone else who may be affected by what their decisions.

• Know and follow the health & safety requirements relevant to the production activity they are directing.

• Co-operate with their Producer in health and safety matters, including risk assessment and any controls identified.

• Not take undue risk or endanger themselves, the production crew, or others.

• Not interfere with or misuse anything provided in the interests of health and safety, fire or first aid.

• Report accidents, faults and deficiencies to the Producer or delegated persons for health and safety management. 

• Seek advice if in doubt about the adequacy of any safety arrangements.

2.2.6 Heads of Department

Anyone who has day-to-day line management responsibility for staff or a team within the production must:

• Be suitably and adequately trained in health and safety.

• Understand and ensure that the arrangements in the Health and Safety Policy are communicated to all production personnel under their control and that the requirements of the policy are adhered to.

• When appropriate, submit a written risk assessment detailing all of the significant risks for their area of activity/control and the control measures taken to eliminate or reduce them to an acceptable level.

• Understand and communicate emergency procedures to all production personnel under their control.

2.2.7 Location Manager

The Location Manager must:

• Determine suitability of location for the planned activity taking into account all hazards present at the location and the likely impact on the relative safety of productions who may work at that location before production begins (Recce).

• Liaise with location owner/occupier regarding safety, identify and communicate any local/site safety rules.

• Submit a risk assessment to the Producer where appropriate.

• Organise and co-ordinate welfare facilities e.g. toilets, rest areas.

• Organise safe arrangements for parking and traffic routes.

2.2.8 Production Manager / Line Producer

To support the Producer in executing health and safety responsibilities, Production Managers/Line Producers must:

• Have suitable production health and safety training.

• Co-ordinate the risk assessment process.

• Check competence of staff.

• Ensure safe selection of facilities and equipment. 

• Communicate relevant safety issues to the unit.

• Ensure adequate first aid cover.

• Select competent contractors.

• Act as liaison point for contractors.

• Monitor contractors’ safety arrangements.

• Review contractors’ risk assessments and incorporate relevant findings into the production risk assessment.

• Coordinate the findings of the risk assessments between contractors.

• Ensure production offices are set up in compliance with health and safety requirements.

2.2.9 Contractors

All contractors must

• Ensure staff under their control are competent.

• Provide information, instruction, and supervision for staff under their control. 

• Provide a risk assessment and/ or method statements for all work activities.

• Abide by all Production rules.

• Appoint competent sub-contractors, where applicable.

• Ensure that significant findings of risk assessments and the necessary control measures are implemented.

• Report all accidents and near misses to the Production.

• Ensure co-operation, co-ordination, and communication between all parties regarding health and safety issues.

2.2.10 Health & Safety Advisor

The Health & Safety Advisor will:

• Provide health and safety advice and support, including on set/location as required. 

• Where appropriate provide safety training.

• Draft/assist and review production risk assessments as required. 

• Advise when required on contractor and third-party risk assessments/ method statements.

• Assist with monitoring safety practice.

• Advise on contractor selection.

• Interpret legal health and safety requirements. 

• Support on the investigation of accidents and near misses.

• Support in dealing with enforcing authorities.

The competent source of health and safety advice and training is:

ITV Health & Safety Risk Management Team

Head of Health & Safety Risk Management: Jane Baird

E: jane.baird@itv.com

M: 07889 874 793

2.2.11 All Production Crew

All employees, freelancers, artists, contributors, contractors, temporary and casual staff, have responsibilities under this policy. They are required to:

• Take reasonable care of themselves and of anyone else who may be affected by their work.

• Know and follow the health & safety requirements relevant to their work.

• Co-operate with their manager in health and safety matters, including risk assessment and implementation of any controls identified.

• Not take risks that may endanger themselves or others.

• Not interfere with or misuse anything provided in the interests of health and safety, fire or first aid.

• Report accidents, faults, and deficiencies to their manager.

• Seek advice if in doubt about the adequacy of any safety arrangements.

• Undertake health and safety training, as directed.

2.3 Individuals with Specific Role

2.3.1 First Aider

The office or programme risk assessment may stipulate that a First Aider is required. The First Aiders must: 

• Respond to all calls for first aid assistance.

• Refer the patient on to hospital or GP (if appropriate) if it is the view of the First Aider that further medical treatment is required.

• Complete a monthly check of first aid equipment and first aid rooms.

• Keep designated first aid box(es) in a fully stocked condition with all items within their expiry date.

• Keep records of all first aid treatment. 

• Ensure first aid notices are kept up to date.

• Ensure that their First Aid Certificates do not expire.

2.3.2 Fire Warden

Emergency evacuation procedures require a sufficient number of Fire Wardens are appointed to facilitate evacuation of buildings, sets, studios, locations. Fire Wardens must be familiar with their designated search areas and must: 

• Search designated areas to ensure total evacuation.

• Check the occupancy status of any disabled refuge area within their designated search area.

• Report the status of their designated search area to the manager.

• Take station at designated points to detect any unauthorised re-entry until the all-clear has been given.

3.0 RISK MANAGEMENT PROCESS IN PROGRAMME MAKING

Risk assessments will be undertaken by the Producer or such competent person as they may delegate to.

Risk assessments will be reviewed by the Line Producer to ensure they are suitable and sufficient, and any action required is implemented. 

Assessments will be reviewed every four weeks or when the activity or circumstances change, whichever is soonest. 

Safety inductions/ briefings will be carried out by the Line Producer, as required.

Training will be organised by the Line Producer.

Monitoring and review of safety on location and the studio will be carried out by the First Assistant Director.

Production Manager/Line Producer/1st Assistant Director must ensure all work-related ill health and accidents are reported, investigated and records kept.

All accident, health, safety, security, duty of care, safeguarding and investigation reports should be sent to the Chief Operating Officer, the HOP, your Production Executive and your ITV Health & Safety Advisor via the recipient list on the ITV iSight portal:

https://itv.i-sight.com/portal

The Chief Operating Officer, Head of Production, Production Executive and your ITV Health & Safety Advisor must be notified immediately of any serious accidents or near misses. The Line Producer, on behalf of the production company is responsible for investigating accidents and work-related ill health and for ensuring any remedial action is taken to prevent a reoccurrence. ITV Health & Safety will support accident investigations as required.

ITV Health & Safety will, on behalf of the production, report any serious injuries, diseases, and dangerous occurrences, as required under RIDDOR, to the enforcing authority.

The Production Manager, Line Producer, 1st AD and Floor managers, on behalf of the Producer, are responsible for ensuring all crew and visitors are made aware of the emergency evacuation procedures.

On call email and telephone support and advice is readily available from your ITV Health & Safety Advisor. Emergency out of hours support is also available. 

Specific safety advice, guidance, forms, and tools for production activities are readily available on the ITV iSight portal  https://itv.i-sight.com/portal (log in details available). 

3.1 Planning and Preparations 

3.1.1 Commissioning /Green Light Stage

In order to highlight any resource implications of managing health and safety on the Production, top level risks are identified and adequate resource allocated at the commissioning/ green light stage. Where required this is detailed in commissioning/ green light paperwork given to commissioners. 

3.1.2 Recruitment/ Crew up

When recruiting staff, competency checks are carried out to ensure staff can demonstrate adequate knowledge of health and safety responsibilities within their role. The Production will select those most suitable for the work intended. 

Assessment of competence will take into account:

• Safety training received.

• Relevant experience, knowledge and understanding.

• Demonstrable skills.

• Qualifications, registrations, or licensing as required.

• Personality and suitability for the work required.

3.1.3 Contractors

Contractor’s safety competence to be established at the selection stage of the contract process. 

Selection criteria will include:

• Examples of experience of the type of work – testimonials from previous clients, portfolio of work.

• Membership of professional organisations and associations.

• Training records and qualifications, including safety training.

• Examples of risk assessment control measures adopted.

• Proof of equipment and/ or maintenance records.

• Accident history.

• Enforcement history.

• Insurance information.

When safety critical contractors are used – e.g., aircraft, Riggers etc., Mammoth Screen use only pre-vetted contractors who have been vetted for their safety competency by ITV Health & Safety. The database of pre-vetted contractors is accessed through the ITV Compass vetted contractors list and is maintained and updated by the ITV Health & Safety Risk Management team.

3.1.4 Training

Where necessary, health & safety training is given to all persons whose training is not current. Please refer to the Training Matrix, sent to you and which forms part of your onboarding documentation. (If in doubt, please speak to your Production Executive, Line Producer or Production Coordinator).

Where training has lapsed, staff will be provided with the training they need to perform their job safely.

Upon recruitment all employees are provided with appropriate safety induction and training which is updated as required.

Please keep a record of all your staff training. This information is relevant for future Mammoth productions. 

3.1.5 Recce

When necessary, location recces will be undertaken by relevant departmental heads with ‘one off’ contractors (or other specialists) to ensure significant hazards are identified and considered on the production and department risk assessments.

3.1.6 Risk Assessment

A risk assessment is completed for every production, detailing all significant risks and the precautions taken to eliminate or reduce them to an acceptable level.

When necessary, Heads of Departments and contractors will complete individual risk assessments for the specific activities under their control and give to the Producer to supplement the Production’s principal Risk Assessment document. 

This process will take into accounts the hazards identified on location, the equipment to be used and the competency of personnel engaged to perform the tasks.

Where a recce has not been undertaken the assessment will be carried out by the crew at the location. 

Risk assessments will be signed by the Producer and retained for the minimum of 6 years. 

3.1.7 Construction, Design, Management Regulations (CDM)

The Construction (Design and Management) Regulations 2015 apply to all set builds.

All build projects must have a construction phase plan (CPP) and, where more than one contractor is involved, formal appointments must be made, and a Health and Safety File produced.

If the set build construction work is scheduled to last longer than 30 working days and has more than 20 workers working simultaneously at any point in the project, or exceeds 500 person days, the Health and Safety Executive (HSE) must be notified – in this case the Producer will ensure that the Health & Safety Adviser is consulted.

The CDM template can be found at the back of this document in the appendices section. 

3.2 During Production

3.2.1 Communication

The significant findings of the risk assessment together with details of any controls or remedial actions to be undertaken is communicated to staff and others involved or affected. Communication is provided by, but not limited to:

• Pre-production meetings.

• Safety briefings.

• Safety information written on call sheets.

• A copy of the risk assessment being always available.

3.2.2 Monitoring

Monitoring is an essential aspect of maintaining and improving health and safety performance. Throughout the Production, safety is monitored and reviewed by:

• Carrying out safety inspections.

• Reviewing risk assessments as required.

• Investigation of accidents and review of accident /incident data.

• Investigation of work-related ill health.

Inspections are carried out according to the inspection schedule and records are retained by the Production.

3.2.3 Review

Safety system arrangements are periodically reviewed and recorded if any changes occur. 

3.2.4 Fire and Emergency Evacuation Procedures

Every workplace, including temporary premises, sets and locations, will have arrangements in place to cover fire, accidents, bomb threat or other emergency to ensure a prompt response and safe evacuation. The specific arrangements will be determined by the fire risk assessment. 

All personnel will be made aware of these emergency evacuation procedures especially if working on location or in unfamiliar buildings. 

All means of escape will be clearly sign posted and procedures set in place, which ensure that the alarm is raised promptly in the case of emergency. 

3.2.5 First Aid

The minimum first-aid provision on any work site will be a suitably stocked first-aid box and an appointed person to take charge of first aid. 

The level of first aid required will be determined by the risk assessment.

3.2.6 Accidents

All accidents, incidents, near misses and cases of absence through work related injury or illness must be reported. 

The Producer and the Production team are responsible for completing the incident/accident report form via ITV iSight portal and for ensuring an appropriate level of investigation is carried out. Once the report has been submitted, a pop up window should appear with your case reference number. Please be sure to make a note of this reference as you may need to refer to this at a later date. Please see appendices at the back of this document for iSight guide.

For serious accidents and incidents ITV Health & Safety will assist with the investigation. If the accident/incident is serious, it may need reporting to the HSE. ITV Health & Safety will report the accident/incident to the HSE, if required. 

Examples of the serious accidents, which must be reported to the HSE, include:

• Specified injuries such as fractures, amputations, eye/sight damage, unconsciousness, and fatality.

• Any person not at work (e.g., a member of the public/bystander) injured as a result of our activities and taken directly to hospital for treatment. Examinations and diagnostic tests do not constitute ‘treatment’ in such circumstances.

• Work related injury resulting in more than seven days off work (including weekends).

Dangerous occurrences also must be reported, and examples are: -

• Unintentional explosion, misfire, projection of material (e.g., SFX) beyond the danger zone.

• Failure of diving equipment, trapping of a diver, explosion near a diver and uncontrolled ascent.

• The collapse, overturning or failure of load-bearing parts of lifts and lifting equipment. 

• Plant or equipment coming into contact with overhead power lines.

• First aid or medical treatment required for an injury from an explosion or detonation.

Absence through work related injury
Producers and Personnel Departments must identify any absence which occurred, as a result of work-related injury or illness. Work related injury resulting in more than 7 days off work is reportable to the HSE, within 15 days. 

Producers must notify ITV Health & Safety Advisor, the Chief Operating Officer and Head of Production as soon as it is clear the injured party will be incapacitated for more than 7 consecutive days. 

NB the period of incapacity includes weekends and rest days and also where a person is put on light duties because they are unfit to carry out their normal duties.

Records

All documentation which relates to an accident/incident must be kept e.g., accident form, investigation report, statements, risk assessment forms, design drawings, minutes of meetings, contractor documentation, picture material - stills or video etc. This information may be required to withstand legal challenge.

N.B. 

1. Some of the Accident Form and Investigation report may be personal and sensitive and the data protection regulations (GDPR) will apply.

2. Copies should not be released to third party insurers/lawyers without consultation with Mammoth Screen lawyers/insurers.

Notification of serious accidents / incidents should be made by telephone immediately to the Production’s assigned ITV Health & Safety Advisor.

3.2.7 Accidents, First Aid and Emergency Procedures

The first aid box(es) is/ are kept at the production office.

The appointed person(s) first aider(s) are displayed in the offices and kitchen.

ITV Health & Safety Risk Management team are responsible for reporting accidents, diseases, and dangerous occurrences to the enforcing authority.

Jon Williams, Chief Operating Officer, is responsible for investigating accidents.

Jon Williams, Chief Operating Officer, is responsible for investigating work related ill health.

Damien Timmer, Chief Creative Officer & Founder, is responsible for acting on investigation findings to prevent a reoccurrence.

The First Assistant Director and / or Location Manager are responsible for ensuring persons are made aware of the emergency evacuation procedures.

3.3 Post Production

3.3.1 Edit

The Production will select editing facilities which comply with the Display Screen Equipment Regulations and have suitable measures in place for noise control. 

Flashing images and/or patterns can cause seizures in people with Photosensitive Epilepsy. The Production will advise the Broadcaster if strobe and flashing images are used and could require advance warning, prior to broadcast. (See OFCOM Rules and Guidance: Harm & Offence, Rule 2.12 Flashing Images). 

3.3.2 Review

Where necessary a safety wash-up/review meeting will be held at the end of the production to discuss safety performance and compliance. 

3.3.3 Broadcast / Transmission 

If transmitted material may offend potentially violent individuals and or groups that may cause harassment, a threat assessment will be undertaken, and appropriate measures put in place to ensure the safety of the members of the production and others at risk. 

4.0 ARRANGEMENTS FOR HEALTH AND SAFETY – NON PRODUCTION 

4.1 Risk Assessment

Risk assessment is a fundamental and essential element of safe working practice as well as being a legal requirement for employers. To be effective it needs to be suitable for the activity it is addressing and sufficient to cover all significant risks anticipated. 

After assessing the risks, control measures will be implemented using the following hierarchy of controls: 

• Elimination - controlling the hazard at source. 

• Substitution - replacing one substance or activity with a less hazardous one

• Engineering - installing guards on machinery etc

• Administration - policies and procedures for safe work practices 

• Personal Protective Equipment - respirators, ear plugs etc

Risk assessments must be recorded and kept safe; they must also be reviewed periodically, if the activity changes or if an accident/incident indicates the existing controls are inadequate.

4.2 Manual Handling

Risk assessments to be undertaken for all manual handling where there is a significant risk of injury. A record to be kept of any significant findings.

Where necessary manual handling training to be provided.

The following hierarchy of controls will be applied to manual handling activities:

• Avoid the need for hazardous manual handling, so far as is reasonably practicable

• Assess the risk of injury from any hazardous manual handling that can’t be avoided

• Reduce the risk of injury from hazardous manual handling, so far as is reasonably practicable.

4.3 Work Equipment

Work equipment will be assessed for its suitability for the task before purchase.

Staff must be competent to use the work equipment required for the task. The manufacturer’s instructions should always be available for reference.

A register of work equipment will be kept. 

Work equipment will be adequately checked, inspected, tested, and maintained. Faulty equipment is to be reported, taken out of service, repaired, or replaced.

Portable and fixed electrical equipment will undergo regular testing, checks and maintenance.

4.4 Display Screen Equipment (DSE)

All DSE workstations to be risk assessed and all DSE users will have adequate information and training to enable them to adjust the workstation and to use safely.

DSE work should be planned so that staff have breaks or changes of activity. 

Eye and eyesight tests will be provided for DSE users who request them, and spectacles provided if special ones are needed. 

Health and safety training and information will be provided for DSE users.

4.5 Fire & Emergency Arrangements.

A Fire Risk Assessment to be reviewed annually for each premises. The fire safety management system will ensure that:

• Steps have been taken to reduce or remove the risks of fire.

• Specific requirements have been met, e.g., the provision of an adequate means of escape, appropriate signs and notices, emergency lighting on escape routes, appropriate firefighting and detection equipment, appropriate numbers of fire wardens appointed. 

• Fire Evacuation procedure can be found at each Fire alarm call point.

• Steps have been taken to ensure that any plant or substances in or on the premises are safe. 

• Effective planning, organisation, control, monitoring and review of fire safety arrangements are in place.

• Information is provided to all employees, visitors and contractors relating to identified risks, preventative measures, and the identity of the person responsible for fire safety.

• Adequate co-operation and co-ordination with other persons sharing the premises. 

• Adequate fire safety training is provided.

• Fire drills are carried out at least twice a year and records of their completion are kept.

• Portable Fire Fighting equipment, e.g., extinguishers are provided and annually serviced. Also, that they receive an extended service every 5 years and are replaced every 20 years. 

• Fixed Fire Fighting equipment, e.g., sprinkler systems where fitted are serviced annually.

• Fire alarm sounders are tested weekly.

• Emergency Escape lighting has been installed and is inspected by a competent person monthly, six-monthly, and three-yearly. 

4.6 Accidents and Incidents

Line Managers are responsible for completing Accident Report Forms and for ensuring an appropriate level of investigation is carried out. See the arrangements in the Production Section – 3.2.6 above for further details.

4.7 First Aid

Adequate numbers of employees will be trained as appointed persons or First Aiders. First aid kits will be provided, and first aid records kept.

The names and locations of first aiders are displayed in the premises adjacent to first aid kits.

4.8 Training

All staff will be given adequate instruction, information, training, and supervision to enable them to fulfil their role safely.

Where necessary staff will be provided with any refresher training that they may need to perform their job safely.

Upon recruitment all staff will be provided with appropriate safety induction and training which is updated as required.

A record of staff training will be kept. 

4.9 Premises

All building services will be maintained in good working order, regularly checked, tested and records kept.

Where relevant, an asbestos register is kept by the landlord. Any person required to work on the fabric of the building will be informed of the location of the identified asbestos.

The workplace will be kept clean and tidy. This will be monitored by the completion at regular intervals of an office inspection. 

Waste will be disposed of via registered waste contractors.

4.10 Control of Substances Hazardous to Health (COSHH)

Risk assessments to be undertaken for activities where employees and others may be exposed to harmful substances, e.g., cleaning materials. Material Safety Data Sheets to be held where relevant.

A record to be kept of any significant findings. 

4.11 Electrical - Portable Appliances  

(E.g. – equipment that has a lead (cable) & plug which is normally moved around or can easily be moved around, i.e., kettles, heaters, fans, TV’s, desk lamps, photocopiers, fax machines, desktop computers & monitors).

All portable electrical equipment to be periodically inspected, tested, and maintained by a competent person in accordance with HSE guidance, including: 

• User Checks (visual) for damage to the sheath or plug; inadequate jointing; effective cable clamping; inappropriate environment or use of equipment; damaged casing etc. to equipment; evidence of overheating.

• Formal Visual Inspections - carried out routinely by a competent person, more formal & systematic than User Checks.

• Combined Inspection and Tests - these will reveal most potentially dangerous faults, including, for example, loss of earth integrity due to deterioration in insulation. 

4.12 Advice, Guidance, Checklists, Forms, and Information

Onsite support, email and telephone advice is available from ITV Health & Safety Risk Management.  Specific safety advice, guidance, forms, and tools are readily available on the ITV Compass portal.

4.13 New and Expectant Mothers

It is a legal requirement to protect new or expectant mothers, duty of care requires us to identify anyone who fits this category while they are in the workplace and protect them making sure they are not undertaking any activities that is prohibited under legislation.

As part of our duty of care we must make an initial assessment to determine if there are any risks to the new or expectant mother. 

We should remove these risks where possible and then undertake a person specific risk assessment to establish any remaining risks. After the risk assessment process, the controls measures recorded will be implemented. 

A review of the risk assessment will take place regularly to take account of the changes occurring due to pregnancy or childbirth. If an employee has concerns that the measures put in place do not offer sufficient protection, they are to raise this with their manager at the earliest opportunity. If an employee suffers an accident once again, they are to inform their manager as soon is reasonably practicable.

4.14 Working with Children and Young Persons

Mammoth Screen aim is to implement practical measures to minimise the risk to the health, safety and welfare of young person’s working at our locations.

Children and young persons are inherently less aware and less experienced in terms of their understanding of risk. Their physical and psychological immaturity may also be a factor to be considered in what they may be expected to do. All activities involving children or young persons must be formally risk assessed and safeguards or control measures introduced as appropriate. The specific needs of individuals must be taken into consideration when undertaking the risk assessment. Where appropriate individual risk assessments must be formulated for each child or young person.

5.0 HEALTH & SAFETY TOOLS

Onsite support, email and telephone advice is available from ITV Health & Safety Risk Management team.

Specific safety advice, guidance, forms, and tools are readily available on the ITV Compass portal.

5.1 Mammoth Health & Safety Training Matrix 

Mammoth strive to make all our productions as safe and inclusive as possible. We want to provide you with a safe space to produce your very best work. 

The Training Matrix has been devised for the benefit of all crew. This will be sent to you as a separate document with starter pack, please read carefully. 

All crew must complete the Mark Milsome Foundation Training. This is a mandatory requirement. 

Please refer to the Training Matrix to see which short training courses you are asked to complete as part of your role on this production.

Please speak to your Production Coordinator to arrange access to the training links.

5.2 Risk Assessment Guidance

Risk assessment is a fundamental and essential element of safe working practice as well as being a legal requirement for employers. To be effective it needs to be suitable for the activity it’s addressing and sufficient to cover all significant risks anticipated. Good ones are fairly obvious by their clear identification of potential hazards, who is affected, and practical ways of controlling (or eliminating) them. Often, it’s plain common sense, but faced with a number of activities all with different interacting elements, getting started on a blank sheet of paper can prove daunting. 

The following guidance is designed to provide a logical process by which a planned activity can be analysed, and a structured method employed to ‘build’ the final assessment. No risk assessment is set in stone. Reviewing and updating even at a late stage is all part of safe working. However, an accurate risk assessment is useless unless communicated to those concerned, so it’s important to also consider how this will be achieved.

Procedure & Method recommended

1. Identify significant hazards

2. Identify who is at risk

3. Evaluate what controls required

4. Record findings on risk assessment

5. Review and update as appropriate.

Using the memorable ‘PETE’ method below will help to evaluate and focus on relevant risk areas. 

People

Consider all those people directly involved in the activity intended, the risks to which they will be subjected and how those risks can be eliminated or controlled to an acceptable level. Equally consider those (e.g., the public) who are not involved but may be affected by the activity (e.g., use of effects smoke, access routes etc). Special arrangements may be required for children, animals, the elderly or the disabled whether or not they are part of the production. Risk assessment of any action/activity relies on the competence and experience of those individuals evaluating and supervising it. If such people are not already part of the core team, then they will need to be contracted in (e.g., stunts, SFX, rigging etc) and supply their own supplementary risk assessment. For all crew, contractors and freelancers ensure they are fit for purpose, i.e., are they competent, and have the mental and physical capability to deal with the risks arising.

Equipment

All equipment used for an activity should be known to be fit for purpose by coming from a reputable source and accompanied by any maintenance certification and operational/safety instructions as required. Use of such equipment will directly link with the competency of those people both operating it and evaluating the environment in which it can be used safely. Equipment should only be used for the tasks for which it was designed. Consider also other equipment that may be on site – operating or not - controlled by a third party that may present added hazards. Where necessary ensure the equipment is properly inspected, tested, and maintained.

Task

The risk assessment of the intended Task will be a combination of People, Equipment and Environment evaluation. The resulting identification of significant risks thereby providing a record of suitable/sufficient precautions to control them. It should demonstrate a clear responsibility chain allocating individuals and their expertise to each element of the activity with no assumptions or grey areas. The main assessment together with any supplementary ones should be communicated to all parties involved.

Environment

Record environmental elements which will significantly affect the activity risk. Suitability for equipment, access, heat, cold, water, weather, heights, traffic, security, derelict buildings, asbestos, chemical/biological/radiation, hostile environments, available lighting, terrain, confined spaces etc are all considerations that may need to be included when combined with an intended activity. Filming on a yacht at sea or in a busy supermarket being obvious examples of an environment being the highest residual risk.

5.3 Health & Safety Vetted Contractors List

The ITV H&S Team are constantly vetting suppliers to ensure contractors & suppliers are fully compliant with the H&S requirements and the high H&S standards expected by ITV  Studios. 

You will find a list of vetted contractors on Compass:

https://compass.itv/managing-risk/health-safety/vetted-contractors-list/

The list is updated on a monthly basis but is by no means an exhaustive list, some of our tried and tested suppliers and contractors may not be included. However, if you have any further questions or would like to add a supplier please speak to your Production Executive and they will contact:

health.safety@itv.com